Highly responsible position tasked with the management, oversight, and performance of technical financial, grant, and administrative operation duties involving policies, practices, methods, and procedures. Performs professional duties analyzing funds use and providing guidance on budgetary procedures. Performs overall department financial management, accounting, financial analysis, budget preparation and review. Provides supervision to administrative staff and is a member of the Library Leadership Team. This position also provides direct support to the Library Services Manager.
• Coordinates and administers the financial management responsibilities of the department, including budget and grant activities, in compliance with applicable policies, practices, methods, and procedures.
• Interviews, selects, and recommends for the hiring of accounting/clerical personnel and occasionally participates on other library interview teams for other positions.
• Supervises, counsels, and evaluates individuals assigned to the administrative/clerical support team functions.
• Makes recommendations for the development of administrative, programmatic and operational policies and procedures.
• Compiles and prepares library operating and grant budgets and assists Library Services Manager with presentation of the proposed budgets to County Administration and Budget officials.
• Provides guidance to affected library staff with budget proposals and other budgetary inquiries.
• Provides routine monitoring and follow-up to ensure policies and procedures are adhered to and expenditures are within the established budget limits.
• Responsible for oversight and management of grant related accounting and reporting activities; coordinates and maintains contractual documentation for grant reporting to County, State, and participating Federal agencies.
• Requests/recommends budget resolutions, budget amendments, journal entries, mid-year adjustments, as required.
• Performs professional duties conducting research, funds utilization analysis, and providing support and guidance to the department on budgetary procedures.
• Works closely with the Library’s administrative team to monitor and process accounts payables (department purchase orders, check requisitions, change orders, interfund billing preparation, credit card transactions) and receivables (donations and other forms of revenue), including
determining appropriate budget and account numbers to utilize, verifying invoices for accuracy, assisting in resolving any discrepancies.
• Coordinates office services relating to personnel, budget, grants, and purchasing.
• Provides support to Manager in customer relations, preparation of documents and information for meetings and presentations, facilitating communications internally and externally, and coordinating departmental requirements.
• Coordinates special projects and prepares reports of varying complexities as directed by Library Manager.
• Serves as the department liaison among various other county departments, community partners and external agencies.
• Prepares agenda items and back-up materials for items to be presented to Board of County Commissioners.
• Performs as Department Payroll Clerk and responsible for the administration and maintenance of department payroll and confidential personnel records and related functions for a large county department.
• Prepares and assists with FEMA reimbursements when necessary, including payroll and expenses utilized.
• Performs research and retrieval of information and records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records.
• Provides direct support to the Library Services Manager.
• Participates as a member of Library Leadership Team.
• Regular Attendance.
Graduation from an accredited college with a two (2) year Associate Degree in business administration, public administration, or related field.. A combination of education, training and experience may be substituted at the County’s discretion.
Five (5) years experience in accounting-related work with knowledge and experience in computer related programs. Five (5) years administrative/clerical experience including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government. Two (2) years supervisory experience.
Accounting and use of computer system programs for tracking accounting functions.
Licenses, Certifications or Registrations
Must possess and maintain a valid Florida Driver’s License and be insurable by current insurance carrier. Must be able to obtain within 6 months of employment, certification in NIMS/Incident Command Courses Is100PWb, IS200 and IS700.
Physical address where the job position is located.