Job: Library Specialist

General Information
Library Specialist

Number position available:

$30,000 - $32,000

Job Category:
Technical Services

Position DOES NOT require a Master's degree from an ALA accredited program.


Library Specialist - 527019


Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit


Under minimal supervision, Library Specialist performs copy cataloging and processing of Special Collections materials, including searching the merged statewide databases for possible bibliographic records, proofreading records, checking classification numbers and controlled vocabulary, and editing bibliographic records in accordance with international, national, and state standards. Creates and improves metadata for the libraries' digital collections, as well as doing research-related tasks. Participates in department initiatives and assists with other Cataloging Department activities.


  • Performs copy cataloging of all materials in Special Collections Department, including Spanish language materials that will need cataloging by using current cataloging tools, standards and software.

  • Creates basic descriptive metadata for digital images, assigning keywords and subject headings from Library of Congress and other controlled vocabularies, creating basic technical and structural metadata, performing basic authority work, verifying and enhancing existing descriptive information, resolving basic indexing problems, and conducting quality control. Performs research-related activities to accurately describe the digital items.

  • Participates in metadata remediation projects by reviewing and fixing record metadata and assists with other department projects.

  • Attends training and keeps abreast of new cataloging rules, standards, and technology, at national, state, and local level, to upgrade cataloging knowledge and skills.


Work Schedule:

  • Begin time: 8:30 AM

  • End time: 5:00 PM 



Minimum Qualifications:

  • High school diploma or GED and five (5) years of related experience or Bachelor's degree and two (2) years of related experience.


Departmental Preferences: 

  • Working knowledge of cataloging tools, technologies, and resources, such as Catalogers' Desktop, Classification Web, and the LC online catalog.

  • Experience with complex data in any field including (but not limited to) Latin American and Caribbean history, politics, arts, education, and economy.

  • Understanding of metadata standards, schemas, best practices and applications for digital content produced from the scanning of archival material.

  • Ability to read and understand written documentation and make intellectual decisions based on a set of standards or rules.

  • Demonstrated ability and willingness to learn new skills to meet changes in procedures, processes, and technology.

  • Bilingual preferred (English/Spanish)


Job Category:

  • Staff


Advertised Salary:

  • $30,000 - $32,000


Work Schedule:

  • Begin time: 8:30 AM

  • End time: 5:00 PM 


Work Condition(s): 

  • Required to spend 50% or more of time operating a computer



  • Criminal Background Check

For further information or to apply online visit our website at and reference job opening ID # 527019




Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).


Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).


Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status




Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Florida International University Libraries

Job Location:
Southeast Florida

11200 SW 8th Street, GL 822




Institution Information
Institution Name :
Florida International University Libraries

11200 SW 8th Street, GL 822




Contact Information / How to apply
Contact Name:
Ximena Valdivia

Contact Email:

Contact Phone:

Contact Fax:

How to apply

All interested parties please visit and reference job opening ID #527019 to begin your application.

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