Job: Library and Centralized Administration Manager

General Information
Position:
Library and Centralized Administration Manager

Number position available:
1

Compensation:
$29.96 - $42.84 Commensurate with licenses and experience. Benefits Package

Job Category:
Administration

ALA:
Position REQUIRES a Master's degree from an ALA accredited program.

Description:

GENERAL DESCRIPTION:

Responsible supervisory and technical work in oversight of centralized administrative support for various BOCC divisions. Provides supervision of Records Management, Code Enforcement, Library, and centralized administrative support.

 

ESSENTIAL JOB FUNCTIONS:

 

  1. Assumes the responsibilities of the Administrative Services Director in their absence.
  2. Serves as the administrative head for the Sumter County Library System.
  3. Plans, organizes, directs, and implements the operation and administration of branch libraries.
  4. Functions as administrative support to local boards and committees to include all required reporting to the State.
  5. Prepares applications and documentation to qualify and receive state, federal, and private assistance; administers all state, federal, and private grants.
  6. Develops, implements, and updates an annual plan of service and a single long-range plan of service for the Sumter County Library System.
  7. Develops, implements, and updates Library Services policies for approval.
  8. Responsible for Library Services budget preparation, maintenance, and control. Prepares a single budget for library service to residents of participating local governments and organizations and administers the budget for the Sumter County Library System.
  9. Prepares, evaluates, analyzes, and maintains statistical/financial reports. Provides monthly and yearly reports reflecting the activities and statistics.
  10. Coordinates with the Library Advisory Board (LAB) to review library technologies for potential recommendations to incorporate with the Library Services budget.
  11. Develops, implements, and monitors provisions of service programs consistent with the strategic plans and the purposes of the county library system.
  12. Responsible for supervision of centralized administrative support for the Board of County Commissioners, County Administrator, and other BOCC departments, including travel arrangements and insurance claims tracking.
  13. Supervises the processing of legal advertisements for the County departments and the BOCC public hearings, including the development of annual legal advertisement budgets.
  14. Oversees and manages the contracted and administrative code enforcement process, including oversight and support of inspections and the Code Enforcement Special Master hearings.
  15. Oversees centralized public records processing and records retention for the organization, including disposition in accordance with Florida Statutes and long-term records storage and indexing.
  16. Supervises the processing of indigent burial applications.
  17. Serves as the State Division of Library and Information Services' primary contact for the Sumter County Library System.
  18. Participates in professional activities to maintain knowledge of current trends in librarianship, administration, and related fields.
  19. In emergency or crisis situations (hurricane, flood, etc.), the position is required to perform reasonable duties as assigned by the immediate supervisor.
  20. Employees hired on or after February 1, 2016, must be a tobacco-free person, both on and off the job, for at least one (1) Year immediately preceding application and maintain the same tobacco-free status throughout the term of employment.
  21. Face tattoos (from ear to ear and hairline of the forehead to the bottom of the chin) are prohibited.
  22. Maintains regular physical attendance during normal work hours as assigned at one of the County's offices or work facilities to work evenings, nights, weekends, and holidays as required.

Education:

MINIMUM QUALIFICATIONS:

 

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Comprehensive knowledge of public library governance, services, and management, including planning, budgeting, and evaluation.
  • Knowledge of Florida Library governance structure.
  • Knowledge and experience with principles and methods of professional library services.
  • Knowledge and experience in developing and implementing administrative procedures and evaluating their effectiveness.
  • Knowledge of principles and practices of library cooperation.
  • Skill in the use of personal computers, including word-processing software and spreadsheet programs.
  • Ability to motivate and supervise.
  • Ability to develop and present training for staff, boards, and volunteers.
  • Ability to speak, read, write, and understand English.
  • Ability to communicate clearly and concisely, both orally and in writing.

 

EDUCATION AND EXPERIENCE:

  • Graduation from a college or university accredited by the American Library Association with a Master's Degree in a Library Science program.
  • Five (5) years of full-time professional experience at an administrative level to include a minimum of two (2) Years of senior management in a public library.
  • Two (2) Years of full-time paid post-MLS professional experience in a public library open to the public for a minimum of 40 hours per week.
  • Professional experience within multi-site library systems and cooperative library systems is preferred.

 

LICENSES, CERTIFICATIONS, OR REGISTRATIONS

  • Valid Florida Driver's License and a driving record acceptable to the insurance provider.
  • Must possess or obtain the required National Incident Management System (NIMS) certifications within six (6) Months of employment.

 

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable hearing (with or without correction).
  • Acceptable vision (with or without correction).
  • Able to operate a motor vehicle.
  • Must be able to communicate using speech, hearing, and vision skills.

 

ENVIRONMENTAL CONDITIONS:

  • Primarily works in a climate-controlled office environment.
  • Some travel to other locations out-of-doors, visiting County staff, public and field projects.

 

 

Reasonable accommodation will be made for otherwise qualified individuals with a disability.


Multilingual:
N/A

Job open date:
06-14-2022

Application deadline:
07-04-2022

Apply at:
https://www.appone.com/MainInfoReq.asp?R_ID=4634259&B_ID=83&fid=1&Adid=0&ssbgcolor=17143A&SearchScreenID=1041&CountryID=3&LanguageID=2

Additional information
Library Type:
  • Public Libraries

Job Type:
Full-time

Job Location

Physical address where the job position is located.

Job Place:
The Villages Sumter County Service Center

Job Location:
Central Florida

Address:
7375 Powell Rd

City:
Wildwood

Zip:
34785

County:
Sumter


Institution Information
Institution Name :
Sumter County BOCC

Address:
7375 Powell Rd

City:
Wildwood

State:
FL

Zip:
34785

Contact Information / How to apply
Contact Name:
Sumter County BOCC

Contact Email:
administrative.services@sumtercountyfl.gov

Contact Phone:
352-689-4400

Contact Fax:

How to apply

Apply online at https://www2.appone.com/Search/Search.aspx?ServerVar=sumtercounty.appone.com  


Go back to All Jobs