Job: Manager of Bookkeeping & Administrative Services

General Information
Position:
Manager of Bookkeeping & Administrative Services

Number position available:
1

Compensation:
Starting Salary: $40,000 to $45,000

Job Category:
Administration

ALA:
Position DOES NOT require a Master's degree from an ALA accredited program.

Description:

Job Summary:       
The Manager of Bookkeeping & Administrative Services is responsible for bookkeeping activities related to the financial management of the PLAN organization including, but not limited to: billing, payments, budget preparation and administration, tax preparation, bank accounts, payroll, employee benefits, and financial status reporting. This position also provides administrative assistance for organizational staff by assisting with the development of grant proposals and reports, and by accomplishing the activities funded by the grants.

Responsibilities:

        Provide bookkeeping and financial reporting services:

o   Coordinate bookkeeping activities with the organization’s accounting firm

o   Manage the organization’s budgets, expenditures, financial status reports, and financial records

o   Manage grant expenditures and grant reporting requirements

o   Monitor the organization’s financial accounts

o   Manage tax form preparation and the annual financial review process

        Manage employee payroll tasks:

o   Process employee retirement plan contributions

o   Process bi-monthly payroll and related procedures and quarterly payroll tax reporting

o   Manage employee work time reporting

o   Maintain employee records

        Manage office operations:

o   Maintain PLAN’s membership records and update member contact information as needed

o   Oversee PLAN’s office equipment, supplies, inventory, and vendors

        Provide support services for the Board of Directors:

o   Maintain board and committee appointment contact information

o   Arrange for Board of Directors and Membership meetings and prepare related documents

o   Prepare statistical and annual reports from and to members

        Assist with PLAN member services as assigned:

o   Coordinate with PLAN Member libraries and other venues for the use of facilities for training events

o   Manage catering for events

o   Assist with PLAN’s online course registration system, including posting of events, assisting library staff with their registrations, and reporting

o   Assist with the promotion of PLAN educational events and meetings, using multiple channels of communication

o   Collect and compile statistics relating to PLAN’s Continuing Education services and events, including number of attendees and libraries served, market value reports, and grant related reporting


Education:

Knowledge, Experience and Skills Required:

·         Detail-oriented with the ability to organize and schedule multiple assignments

·         Proficiency using QuickBooks or equivalent accounting software e.g., Fundware, Accufund

·         Proficiency in office productivity and computer skills including Microsoft Office applications and videoconferencing

·         Proficiency in verbal, written, and interpersonal communication

Preferred Education and Experience:

·         Associate’s degree or higher in accounting, bookkeeping, or in a field relevant to the position’s responsibilities

·         3 years of office management and bookkeeping experience

About the Panhandle Library Access Network (PLAN):    
PLAN is a not-for-profit membership organization dedicated to serving the libraries in the sixteen-county region comprising the Florida Panhandle. PLAN’s members include academic, public, specialized, and school libraries. PLAN is governed by a Board of Directors composed of member library directors. The organization’s headquarters is located in Panama City Beach, Florida https://www.visitpanamacitybeach.com/  

For more information about PLAN, visit our website at: https://www.plan.lib.fl.us/  

Competitive employee benefits:

·         Group Health and Life insurance

·         Retirement plan

·         Paid Vacation and Holiday time   

      Note: Employment is contingent upon the applicant passing a full background check.


Multilingual:
N/A

Job open date:
05-16-2022

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Other

Job Type:
Full-time

Job Location

Physical address where the job position is located.

Job Place:
Panhandle Library Access Network, Inc.

Job Location:
Northwest Florida

Address:
Panhandle Library Access Network (PLAN)

Address 2:
5 Miracle Strip Loop, Suite 8

City:
Panama City Beach

Zip:
32407

County:
Bay


Institution Information
Institution Name :
Panhandle Library Access Network, Inc.

Address:
5 Miacle Strip Loop

Address 2:
Suite 8

City:
Panama City Beach

State:
FL

Zip:
32407

Contact Information / How to apply
Contact Name:
Charles Mayberry

Contact Email:
cmayberry@plan.lib.fl.us

Contact Phone:
850-233-9051

Contact Fax:

How to apply

Send your resume to PLAN,  either a paper copy sent via USPS to the following address:

PLAN
5 Miracle Strip Loop, Suite 8
Panama City Beach, FL 32407

Or, Email a PDF file to the following email address:  cmayberry@plan.lib.fl.us  

 


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