Job: Access Services and Reference Librarian

General Information
Access Services and Reference Librarian

Number position available:

Salary commensurate with experience

Job Category:
Reference & Public Services

Position REQUIRES a Master's degree from an ALA accredited program.



Essential Functions


The first priority of all members of the Law Library team is to serve the Law Library and College of Law students, faculty, and patrons. Therefore, team members will not be limited to this job description in an effort to assist our constituency, but will perform whatever tasks are assigned by supervisor(s). Team members will be readily available and visible to students, faculty and patrons. Every effort will be made to answer patron inquiries. If unable to answer an inquiry, the team member will insure that the customer is assisted by another member of the Law Library team or staff.


The Access Services Librarian position is responsible for the hiring, training, evaluating and scheduling of the staff and student workers in the Access Services Department which include circulation,  interlibrary loan, and collection management.  In coordination with the Library Administration, they formulate, update and implement department policies and procedures;  revise and update manuals  and closely communicate with other library department and oversee scheduling of staffing during library hours and the opening and closing of the library.



·       Ensure that the circulation workflow is integrated with that of the library, coordinating with other librarians and staff.

·       Determine, implement and review circulation policies and procedures.  Communicate them to students, faculty and library patrons.

·       Organize and direct overdue notices.

·       Provide training to library staff and patrons in the use of WMS, the library online public access catalog.

·       Stay up to date on any upgrades to WMS, and ensure that the staff is appropriately trained to use the upgrades.

·       Assist students with printing needs, ensure that printers are stocked with paper and are functioning properly. Communicate with OIT (Office of Information Technology) to report malfunctions or problems with network access.

·       Oversee the check-in and checkout of library materials of various formats,  including that of study rooms.

·       Schedule circulation and reference shifts to meet library needs.

·       Hire and train student workers to assist with Circulation department functions.


Interlibrary Loan

·       Oversee all elements of the ILL workflow.

·       Assist in updating ILL lending and borrowing records in WMS, maintaining paper files, receiving and returning ILL materials.

·       Assist in the training and supervision of student workers in charge of circulation functions, including circulation desk support, retrieving material from the shelves, making photocopies and returning materials.

·       Maintain and submit monthly statistics reports of ILL activities.

·       Provide statistical information for ABA purposes as requested by the Director, Associate Director, Dean, or Associate Dean.


Collection Maintenance

·       Coordinate and supervise shelving, shelf reading and shifting of the library collection as needed.

·       Recommend the replacement or discard of damaged and obsolete library materials.


Other duties

·       Collect and report statistical data related to collection use, circulation desk transactions and building use.

·       Represent the Law Library in local, regional, and national meetings as requested.  Serve on University and Law School Committees as requested.

·       Reference duties as assigned.

·       Keep informed of new trends in access services and the law profession.

·       Report to the Associate Director any issues with the building.

·       Keep inventory of supplies and order supplies when they are needed.




·       Organizational, planning and administrative skills including the ability to work effectively on broad as well as detailed projects.

·       Strong technical skills, interest in technology.  Ability to understand library system technology that can be used to improve services, instruction efforts and workflows.

·       Strong and effective communication skills.

·       Strong service orientation and effective problem solving skills.

·       Ability to multitask and lead team work.

·       Be flexible with work assignments and work hours.

·       Basic understanding of HTML and CSS a plus.



Supervisory Responsibility

This position supervises all employees of the department and is responsible for the performance management and evaluation of the employees within that department.


Work Environment/Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job,  the employee is occasionally required to stand,  walk; sit; reach with hands and arms; climb stairs;  push library carts full of books; climb on stands to shelf books.  The employee must occasionally lift of move library materials and supplies,  up to 30 pounds.



Position Type/Expected Hours of Work

This is a full-time position.  Days and hours of work are Monday  through Friday,  9 a.m. to 5 p.m.  This position occasionally requires schedule changes with weekend/evening hours.



Travel is primarily for Professional Development.  The employee will be asked to represent the Law Library in local, regional and national meetings as requested by the Library Director.


Education and Experience

M.L.S. from an A.L.A. accredited library school program is required. 

J.D. from an accredited ABA institution is required.

Three or more years of law library experience, including supervisory experience is required.

Three or more years of experience in access services is preferred.





Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries
  • Special Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
St. Thomas University College of Law Library

Job Location:
Southeast Florida

16401 NW 37 Ave

Miami Gardens



Institution Information
Institution Name :
St. Thomas University College of Law Library

16401 NW 37 Ave

Miami Gardens



Contact Information / How to apply
Contact Name:
Jacob Hurst

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Submit via email a cover letter stating qualifications for the position, resume, and the names and phone numbers of three references to: 


Jacob Hurst

Library Director

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