Job: Electronic Resources Librarian

General Information
Electronic Resources Librarian

Number position available:


Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.



The University of Florida George A. Smathers Libraries Acquisitions and Collections Services Department seeks a knowledgeable and enthusiastic Electronic Resources (E-Resources) Librarian to serve as Manager of the E-Resources Unit. This 12-month, tenure-track faculty position provides leadership, vision, and expertise in acquiring and integrating electronic resources into the Libraries’ collections. The E-Resources Librarian reports directly to the Chair of Acquisitions & Collections Services, supervises four staff, and works collaboratively with personnel across the libraries to manage all aspects of the e-resources life cycle.  The E-Resources Unit is responsible for the acquisition and management of the Libraries’ e-resources and engages in a variety of activities, including licensing and acquiring electronic resources and processing over $9 million dollars in annual e-resource expenditures.

In support of the mission and strategic directions of the Smathers Libraries, the E-Resources Librarian collaborates and fosters positive working relationships with colleagues and with publisher and vendor representatives. This position assists with negotiating license agreements and purchasing arrangements and will represent the Libraries by serving on state and regional level consortial committees. As a tenure-accruing faculty member, the E-Resources Librarian will be expected to pursue research and engage in scholarship and creative activities that generate impact nationally and internationally, including publications, presentations, and grants; as well as professional service activities that meet library-wide tenure and promotion criteria.

The library encourages staff participation in reaching management decisions and consequently the E-Resources Librarian will serve on various committees and teams. The Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.

To support all students and faculty, and foster excellence in a diverse and collaborative society, the E-Resources Librarian will include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities to support all students and faculty and foster excellence in a diverse and global society.



  • Supervise unit employees (4 FTE) and manage the activities and workflows of the E-Resources Unit, including planning and goal setting, workflow review for effectiveness, hiring, training, and evaluating professional staff and student employees.
  • Plan and coordinate e-resources lifecycle, including license review, ordering and invoicing, access and authentication, batch MARC record loading, maintenance, and other metadata activities, discovery system and e-resource management system configuration and maintenance, and analysis and report creation for collection assessment purposes.
  • Maintain effective communication channels and excellent working relationships with subject specialist librarians, library administrators, and publisher/vendor representatives to ensure collection goals are achieved, including timely renewal and processing of subscriptions and invoices; investigation, planning, and negotiation of new and existing services, purchases, and license terms; and analysis and assessment of e-resource collections and cost effectiveness.
  • Monitor user interaction with library-created and third-party systems, including consulting with subject/liaison librarians to review settings, investigating and troubleshooting complex access/authentication issues, and providing constructive feedback on product and platform design and delivery to content providers.
  • Monitor and evaluate publisher and vendor products, services, and costs; provide input to the administrators responsible for collection budget management and library systems selection, with particular considerations for accessibility and user privacy.
  • Contribute as part of the vibrant Acquisitions and Collections Services Department leadership team to develop department goals, policies, procedures, priorities, and staffing decisions.
  • Seek out and work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives to develop and support unit and department initiatives advancing the Libraries’ Strategic Directions related to inclusion, diversity, equity, accessibility and awareness.
  • Maintain active involvement in appropriate professional and subject related national, regional, and state organizations, particularly taking a prominent role in representing the Smathers Libraries with regional and state library consortia committees and group initiatives.
  • Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria for the Technology and Support Service tenure home.


Research indicates that applicants from underrepresented groups are hesitant to apply for positions if they do not meet all of the required and preferred qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop the preferred skills. Additionally, applicants are encouraged to communicate the ways in which their work and other experiences satisfy the required qualifications in ways that may not be obvious.



  • Master’s degree in Library or Information Science from an ALA-accredited (or foreign equivalent) program, or other relevant advanced degree in subject specialty
  • Two years of relevant experience
  • Appointment at the Associate University Librarian rank requires eight years of relevant experience
  • Experience managing e-resources within integrated library systems (ILSs), knowledgebases and e-resource management systems, and third-party discovery systems
  • Experience supervising, managing, training, or motivating team members
  • Experience creating documentation and reports and generating statistics to assess collections and/or acquisition plans
  • Demonstrated ability to work collaboratively as a team member to accomplish common goals and to adapt to rapidly shifting priorities, goals, and deadlines in a complex, creative, and diverse environment
  • Evidence of excellent interpersonal skills, including verbal and written communication
  • Evidence of a strong commitment to user service
  • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in research, teaching, service and other work
  • Strong potential to meet requirements for tenure and promotion outlined in the departmental by-laws 


  • Understanding of academic licensing models and their budget implications, and the ability to clearly communicate that understanding
  • Functional experience with Aleph and/or Alma ILSs and EBSCO Discovery Service and/or Primo VE.
  • Evidence of excellent analytical, organizational, project management, and problem-solving skills
  • Evidence of ability to work independently and meet deadlines
  • Understanding of cataloging principles and experience manipulating and batch loading MARC record files
  • Experience reviewing and negotiating license agreements, purchasing terms, and/or vendor services for electronic resources
  • Experience planning and monitoring library collection funds
  • Knowledge of trends in scholarly communication and academic libraries, specifically as related to e-resource management; acquisitions; collections; cataloging and metadata; and/or transformative license models
  • Experience with Demand/Patron Driven Acquisitions (DDA/PDA), Evidence Based Acquisition Selection (EBA/EBS), or other “just in time” acquisitions models
  • Involvement in professional development activities, including research, and presentations; and participation in professional organizations



Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Smathers Library

Job Location:
Central Florida

1545 W University Avenue




Institution Information
Institution Name :
University of Florida

1545 W University Avenue




Contact Information / How to apply
Contact Name:
Joe Piazza

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Application Process

To apply, submit

  • a cover letter detailing your interest in and qualifications for this position
  • a written statement regarding “How changes in the e-resources landscape are affecting users and collections at large research institutions”. (250 words)
  • your current resume or CV
  • a list of three references including their contact information (telephone number and email address)

Apply by June 15, 2021 (review of applicants will begin on May 17, 2021). Submit all application materials through the Jobs at UF online application system at Requisition 74016

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