Job: Collections Metadata Specialist

General Information
Collections Metadata Specialist

Number position available:

Minimum annual salary at $36,168; annual salary; Actual rate will reflect experience and credentials

Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.




As a member of the Collections Support Unit in the Acquisitions & Collections Services Department of the George A. Smathers Libraries at the University of Florida, the Collections Metadata Specialist coordinates unit operations associated with metadata that enables discovery and access to library resources. This position uses technical expertise in the Integrated Library System (ILS) and other systems to add or update metadata in the discovery layers and to extract metadata to produce collections reports. The Specialist coordinates batch loading of catalog records, and serves as a liaison between the Collections Support Unit and the Libraries’ personnel, vendors, and consortial partners. The Specialist works independently and as part of an exceptional team, aiding in the development of workflows, implementing strategic projects, troubleshooting problems, and providing guidance and training to colleagues. 

The library encourages staff participation in reaching management decisions and consequently the Collections Support Specialist will serve on various committees and teams. To support all students and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.





  • Prepares files of records for loading, identifying and resolving problems with metadata as related to shelf-ready specifications

  • Coordinates and executes batch loading of catalog records received from OCLC and other vendors, resolving duplicate record and other load problems

  • Makes global changes to catalog metadata using Aleph, MarcEdit, or other software

  • Coordinates with Acquisitions & Collections Services staff and Florida Academic Library Services Cooperative (FALSC) to configure and maintain record loading profiles



  • Draws on technical proficiency and understanding of metadata scheme to develop and refine processes for metadata extraction and report creation

  • Collaborates with Collections Metadata Specialist in Electronic Resources Unit and with library IT staff to develop criteria for extraction of metadata from ILS and other systems

  • Manipulates metadata in order to create custom reports in support of collections assessment efforts and special projects

  • Works with Collections Support Specialist to combine bibliographic metadata reports with acquisitions and circulation data



  • Serves as a liaison between the Collections Support Unit and internal stakeholders including collection managers, UFDC, and Shared Collections, providing technical expertise, timely assistance, and professional guidance concerning metadata-related questions and requests

  • Coordinates requests for batch record loads executed by FALSC for Smathers Libraries’ resources (e.g., PDA records, YBP print approval titles)

  • Provides training to Acquisitions & Collections Services personnel on batch record-loading procedures



  • Supports staff in Acquisitions & Collections Services Department to identify and resolve metadata problems and access issues via ticketing system, shared email, and direct communication

  • Coordinates with cataloging staff to investigate and resolve catalog-related issues across departments

Other Duties


  • Provides service to the Library, University, State, and/or Profession, as appropriate or as assigned

  • Pursues professional education and training opportunities, as appropriate or as assigned

  • Performed other duties as assigned




Bachelor’s degree and two years of related library experience; or a Master’s degree and one year of related library experience; or any equivalent combination of experience, training and/or education.



  • Knowledge of cataloging and metadata principles

  • Experience with library systems, such as Integrated Library Systems (ILS)

  • Experience with batch loading of MARC records

  • Experience creating reports using software such as Microsoft Excel and/or Access

  • Ability to work independently and in a team environment

  • Demonstrated ability to communicate effectively in verbal and written formats

  • Experience with project management

  • Experience performing complex problem-solving related to work in academic libraries

  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives



Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Smathers Library

Job Location:
Central Florida

1545 W University Ave




Institution Information
Institution Name :
University of Florida George A Smathers Libraries

1545 W University Ave




Contact Information / How to apply
Contact Name:
Tina Litchfield

Contact Email:

Contact Phone:

Contact Fax:

How to apply

To apply, submit


  • a cover letter detailing your interest in and qualifications for this position

  • your current resume or CV

  • a list of three references including their contact information (telephone number and email address)


Apply by September 19, 2019 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 512000. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at


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