Website Delray Beach Public Library
The Ladies Improvement Association founded the Delray Beach Public Library in 1913. In 1938 the Delray Beach Public Library Association became a not-for-profit corporation to provide a public library in Delray Beach. Since 1950, our patrons have received library service through a successful public/private partnership between the City of Delray Beach and the Library Association. The City of Delray Beach has provided a large percentage of the annual operating budget, and the Library Association has raised capital funds.
The Delray Beach Public Library exists to enrich the lives of the individuals of Delray Beach’s diverse communities by creating and sustaining superior public library services through responsive staff, dynamic collections, appropriate technology, effective programming, and access to global information. Our Vision is to become the best public library in Florida.
The Educational Programs and Volunteer Manager position is integral to the Delray Beach Public Library team. The position develops, maintains, executes Adult Programs (except for technology classes) and library-wide events, and coordinates the Volunteer Program.
Essential Duties and Responsibilities
Reporting to the Executive Director, the Educational Programs and Volunteer Manager designs, coordinates, executes, and evaluates all Adult educational programs to raise community awareness, attract new library customers, create goodwill, and further the mission of the library, meeting the needs of the adult population of the Delray Beach Public Library in accordance with the goals and objectives established by the Library Board and Library Administration.
· Develops, publicizes, and implements a regular schedule of culturally and intellectually diverse life-long learning opportunities, events, programs, presentations, workshops, and participatory experiences for Adults and Seniors encouraging reading, viewing, listening and the use of library facilities and materials, including, but not limited to: Summer Reading Program, book clubs, ESOL, etc., electronically and/or in person.
· Coordinates and manages the Lifelong Learning Community Institute catalog of programs.
· Envisions, interprets, and anticipates community needs and develops programs and services for the Adult population of Delray Beach.
· Showcases library resources which support program content.
· Manages the Library’s Adult Programs Outlook and Website Calendar of Events, which includes inputting program information and managing program sign-ups.
· Consults with library staff to identify volunteer opportunities and interviews, hires, trains, schedules, and supervises all library volunteers.
· Plans and executes Volunteer Orientations and Volunteer Appreciation events.
· Resolves customer complaints in a pleasant, timely and professional manner.
· Collaborates with the Assistant and Development Directors in the planning of community events.
· Prepares program information for flyers, website, and other promotional materials.
· Works with the Executive and Development Directors in promoting/marketing Adult Programs within and outside the Library; assists with social media posts, e-newsletters, quarterly program catalog; assembles and arranges display materials.
· Collaborates with the Collection Development Committee in evaluating and selecting materials for library acquisition to meet library programs’ demand.
· Administers the Adult Programing budget and any grant allocations and expenditure of funds within Adult Program Services and meets all requirements as established, including keeping record of all expenditures, contracts, check requests, etc.
· Maintains contact with and provides services to local organizations and educational groups serving adults.
· Maintain an active and advanced working knowledge of programming resources, relevant trends, funding sources, and best practices.
· Participates in grant writing.
· Prepares reports on library activities (e.g., statistical reports, grant requests or progress reports, library budget, volunteer activity and hours, inventory) and conducts analysis of existing and future programs to continuously assess, innovate and understand key performance indicators.
· Work with the Building Manager and/or Custodial Staff to set up and break down programs.
· Develop specific goals and plans to prioritize, organize, and accomplish work.
· Develop strong, positive, mutually beneficial relationships that grow and deepen our connection in the community and expand access to a wide variety of high-quality programming.
· Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Technology: Demonstrates general understanding of intermediate computer skills coupled with an understanding and knowledge of library provided equipment and software including the website, databases, catalog, and ILS; the ability to troubleshoot basic technology problems.
Education and Job-Related Experience:
· Bachelor’s degree from an accredited college or university required.
· Master’s in Library Science preferred.
· Minimum of two years of programming, supervisory and volunteer management experience in a non-profit or municipal organization required.
· Library, programming, supervisory and teaching experience preferred.
· Excellent oral and written communication skills and attention to detail.
· Excellent public relations skills in interacting with library customers and community organizations.
· Ability to identify the interests and needs of our adult population.
· Ability to successfully manage projects, organizational initiatives and efficiently meet deadlines.
· Ability to develop and maintain excellent rapport, and cooperative and courteous relationships with supervisor, co-workers, officials, merchants, city representatives, partner organizations, and the public.
· Knowledge of MS Office, SharePoint, Office Suite, and design software similar to Canva.
· Knowledge of emerging technologies and project management experience a plus.
· Self-motivated, self-starter with the ability to manage multiple tasks and work under pressure to meet deadlines.
· Shows initiative, creativity, flexibility, resourcefulness, and sound judgment, as well as the ability to work independently.
· Service-oriented, actively looking for ways to help people; enjoys working with the public and co-workers in a friendly non-competitive environment.
· Ability to lift 25 pounds in the shifting and moving of library materials and equipment required.
· Ability to navigate stairs, kneel, bend, reach, stand for 1/2 hour, stretch and stoop in the maintenance of an orderly collection on the shelves required, or to plug power cords into outlets or retrieve objects.
· Normal speech quality and normal hearing ability expected at level of 25 decibels through the speech frequency, aided or unaided, to efficiently serve the public.
· Ability to drive a car to perform various duties outside library building and ability to attend out-of-town meetings via commercial transportation.
· Requires the ability to exert a small amount of physical effort in sedentary to light work involving prolonged sitting, walking, or moving from one area of the building to another, and standing for periods of time.
· Requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as keyboarding and/or use of other office equipment.
· May require sufficient strength and coordination for lifting, pushing, and/or carrying the weight of smaller office equipment, files, or supplies.
· Involves extensive VDT exposure.
Hours: This is a salaried full-time position with a 37.5-hour weekly schedule, Monday to Friday, with occasional nights and weekends as determined by program schedules.
Excellent Benefits package.
Please send Cover Letter and Resume to Mykal Banta, Executive Director @ email@example.com AND Loanis Menendez-Cuesta, Assistant Director @ firstname.lastname@example.org