Job: Library Specialist

General Information
Library Specialist

Number position available:


Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.


Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

Job Summary
  • Performs ILS database maintenance functions necessary so that users of the library catalog find accurate information: runs global changes in the database; transfers materials from one library collection to another; adds copies and volumes to existing bibliographic records according to established procedures; withdraws library materials from the ILS, and when needed from the OCLC database. Assists supervisor in creating ILS reports and implementing extensive ILS database cleanup projects. Works with supervisor and shares responsibility for creation and maintenance of departmental statistics and Excel inventory reports for the Controller's Office.
  • Performs copy cataloging of monographs, including foreign language materials. This requires searching and exporting from OCLC; may require overlaying bibliographic records in the State University Libraries (SUL) shared bibliographic database. Edits records for accuracy as needed following MARC and other national standards, state guidelines and local policy.  Checks controlled vocabulary against the LC/OCLC authority file and makes corrections as needed; checks call number in Classification Web. Checks or creates all linked ILS records necessary for the display of accurate availability and location information to our users.
  • Supports the Database and Metadata Management Librarian in her work of creating metadata and running scripts / XSLTs; assists her and other team members in checking the accuracy of metadata crosswalks and in performing metadata cleanup and editing; may require the use of advanced specialized library software-such as GenLoad, MarcEdit, Sobek CM, METS Editor, and others- as well as the use of Microsoft applications, especially Excel and Access. Performs other related tasks as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
  • Performs other related tasks as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


Minimum Qualification: High school diploma or GED and five (5) years of related experience or Bachelor's degree and two (2) years of related experience.


-Experience working with an Integrated Library System (ILS); ability to search the bibliographic database effectively and to create, edit, and maintain bibliographic, holdings, and item records.
-Knowledge of current cataloging standards such as RDA, MARC21, AACR2, etc.
-Copy cataloging experience and knowledge of using OCLC Connexion to search, edit, and export bibliographic records.
-Excellent computer skills, particularly Excel skills.
-Ability to read and understand written documentation and make intellectual decisions based on a set of standards or rules.

Desired Qualifications:

Bachelor's degree preferred.
Knowledge of metadata standards such as Dublin Core, METS, etc.
Knowledge of XSLT, XML, HTML / CSS, OpenRefine, Dreamweaver.
Knowledge of digital repositories management system.
Ability to manipulate and analyze data.
Knowledge of the principles of shelflisting and of cataloging tools such as Catalogers' Desktop, Classification Web, and the LC online catalog.
Adaptable personality with strong work ethic and a love of learning.
Ability to type accurately and to perform highly detailed work with minimal errors.


Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Florida International University

Job Location:
Southeast Florida

11200 SW 8th Street

Address 2:
Green Library




Institution Information
Institution Name :
Florida International University

11200 SW 8th Street

Address 2:
Green Library




Contact Information / How to apply
Contact Name:
Gustavo Echeverri

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Please visit FIU Careers at and select "Prospective Employees". Search: "512818" for this specific posting.

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